GDPR – General Data Protection Regulation

The General Data Protection Regulation, GDPR (EU 2016/679), is intended to protect individuals’ rights and freedoms regarding the processing of personal data. At the national level in Sweden, the GDPR has been supplemented by a Data Protection Act (2018:218) for personal data processing.

GDPR in brief: Source: Swedish Association of Local Authorities and Regions ( External link.

Personal data

It is important for Ludvika Municipality to implement all reasonable measures to ensure the protection of personal data within the municipality. This refers to both the processing of personal data concerning residents and business operators with a relationship to the municipality, as well as employees and other people whose personal data may be processed. Personal data is information that can in one way or another be linked to a living person. This can be obvious information, such as name or personal identity number, but also indirect information, such as a property name or a phone number. Images of people are also personal data.

Examples of processing of personal data:

In the processing of your case, your data is registered and processed. Processing refers to, among other things, collection, storage, handling, structuring, distribution and deletion. Your submitted information becomes an official document and can be disclosed in accordance with the principle of public access to official documents. This does not apply if your case is classified according to confidentiality regulations.

Your rights

You have the right at any time to request information on what personal data we process about you. To ensure that the information is disclosed to the right person, you need to verify your identity. If you believe that your personal data is incorrect, incomplete, irrelevant or being improperly handled, you have the right to contact us and object.

What information is processed about you:

  • and who is the personal data controller for your data
  • the purpose of the processing
  • where this information has been obtained
  • the recipients or categories of recipients to which the information may be disclosed
  • how long your data is stored

Here’s how we handle your case when you request a register extract:

  • We receive your request for a register extract and register it. We need to identify you, so we ask you for your personal identity number and name.
  • The case is then forwarded to the respective committee that is the personal data controller based on your inquiry.
  • Each committee sends you a written response. The response is sent by letter to your officially registered address. We obtain your officially registered address from the Swedish Tax Agency’s register.

Personal data controller and data protection officer

The personal data controller is the entity who alone or together with another entity decides the purpose and means for the processing of personal data, meaning what personal data is necessary in a particular matter as well as why and how the personal data shall be processed. The respective committee has responsibility for the municipal activities and its boards has responsibility for the municipal companies.

The committees and boards have in turn appointed a data protection officer who advises them and their administrations on issues regarding data protection legislation. The data protection officer also checks that they comply with applicable data protection legislation. The data protection officer is not responsible for how the personal data controller (the committee or the board) chooses to process personal data.

Privacy statement – Processing of personal data in Ludvika Municipality

Within Ludvika Municipality, every administration or company is responsible for the work on how they process personal data. This means that they are responsible for ensuring that personal data is processed legally, securely and correctly. Your personal data is protected by the General Data Protection Regulation, also known as GDPR. The legal responsibility for an administration’s processing of personal data is held by its committee. For a municipal company, it is the company’s board that is legally responsible for personal data.

It is important for us at Ludvika Municipality that you feel secure in how we handle your personal data. We are therefore open about how we collect, process and share the information that we save about you.

How we protect your personal data

Ludvika Municipality safeguards your privacy and always protects your personal data with the technical and organisational measures that are necessary in each individual case, and ensures that the processing takes place according to applicable law.Ludvika Municipality processes personal data in accordance with the General Data Protection Regulation (the GDPR applies as of 25 May 2018. It is an EU regulation that replaces the Personal Data Act). This means, among other things, that there must be support in laws or ordinances for a personal data processing to take place. The grounds for the processing may be that it is necessary for the municipality to be able to perform a task in the public interest or for the exercise of authority. Processing may also be necessary due to a legal obligation or for the fulfilment of a contract (such as in the event of parking fines, an application for a building permit, etc.). It may also be that you yourself have given consent to the processing. If your consent is used as a legal basis, it shall also be possible for you to withdraw your consent.

How Ludvika Municipality obtains your information

When you use Ludvika Municipality’s services, it means that you have provided information that is needed so that we can provide you a service, sign a contract with you or communicate with you by email or phone, for example. Ludvika Municipality needs to process personal data, such as when somebody applies for a building permit, financial assistance, a licence under the Environmental Code, etc. In order to be able to handle different kinds of cases, the municipality must be able to identify the person it concerns. Processing may also be needed for various kinds of contracts, such as employment, the leasing of land or housing. The personal data can also be used for statistics and archiving purposes. Ludvika Municipality processes personal data from individuals who contact the municipality in various cases or to express their opinions. The information may also come from public registers, other government agencies or associations. Information can be obtained, for example, about who the company representative is from the Swedish Companies Registration Office, population registration information from SPAR or who is registered as the landowner from the Property Register at Lantmäteriet (the Swedish Mapping, Cadastral and Land Registration Authority). Those with whom the municipality can share the personal data may be within the municipality, such as registrars, case officers, IT staff and personnel managers, or other agencies, procured suppliers and the personal data processors that are sometimes engaged to enable the municipality to fulfil its tasks. If the municipality needs to transfer your data to a third country (a state that is not part of the European Union (EU) or is affiliated with the European Economic Area (EEA)), we are required to notify you.

Examples of information that we handle

It may be name, e-mail address, phone number, postal address, date of birth, contract history, payment information and other information that you provided us, or that is necessary to enable us to fulfil our commitments to you. It can also be web cookies that are used on the municipality’s website.

How we use your information

Ludvika Municipality has the right to process the personal data required for the fulfilment of our commitment to you. Ludvika Municipality may also need to process your personal data due to requirements in laws or regulations.

Who has access to your personal data

Your personal data is used by Ludvika Municipality and Ludvika Municipality’s personal data processors. We do not disclose personal data to other authorities if we are not required to do so by law, regulation or government decisions, or to protect our rights or third-party rights. Ludvika Municipality is subject to the principle of public access to official documents. This means that certain documents constitute so-called public domain documents that Ludvika Municipality must release if someone requests them. Prior to their release, a confidentiality review is conducted according to the Public Access to Information and Secrecy Act.

How long we save your data

Personal data is saved as long as necessary. Thereafter, it depends on what applies for archiving and deletion of public domain documents. Ludvika Municipality saves your personal data in accordance with the deletion decisions that apply to Ludvika Municipality in consultation with its archival authority. The deletion decisions contain information on when Ludvika Municipality may delete documents that contain your personal data. Personal data of minor or temporary significance is deleted when it is no longer current.

Principle of public access to official documents

Ludvika Municipality is covered by the Freedom of the Press Act and the Public Access to Information and Secrecy Act. This means, among other things, that messages sent to the municipality normally become public domain documents. The municipality is obliged to release information in public domain documents upon request, after a confidentiality review. The rules on public access to official documents and archive rules may entail certain restrictions on your rights. In cases where you consented to a certain processing of your personal data and if you then withdraw your consent, it may be that already collected personal data must be stored due to provisions in the Archives Act.

If you want to remain anonymous or have a protected identity

If you want to anonymously express an opinion or have anonymous contact, you must not provide any personal information as this information is registered and thereby becomes a public domain document.

Your rights

You have the right at any time to request information about what personal data we have saved about you. Your request must be in writing and personally signed, and must contain information on your name and personal identity number. We need this to ensure that we release the information to the right person. The municipality may charge a fee if the request is manifestly unfounded or unreasonable, for example if the request is recurring. Send your request for a register extract, information or correction of incorrect information to: Ludvika Municipality, 771 82 Ludvika. The information will be sent to your officially registered address. If your information at Ludvika Municipality is incorrect, incomplete or irrelevant, you can request that it be corrected. We cannot delete information that constitutes a public domain document or when there is a statutory requirement on storage, such as accounting rules. We also cannot delete data when there are legitimate reasons why the data must be stored, such as unpaid debts. You also have the right to complain to the Swedish Authority for Privacy Protection, which is the supervisory authority for the processing of personal data.

Transfer to a third country

If your personal data is processed outside the EU/EEA area (in a “third country”), we will tell you. In such cases, the processing takes place in accordance with the protection rules that are in the data protection legislation.


Ludvika Municipality’s website uses small text files, known as cookies, to facilitate your browsing on the site. They are primarily used to gather statistics on the users’ visits and improve the experience. This may involve, for example, saving choices you make on our website.

If you use social media

If you use social media, such as Facebook, to come into contact with Ludvika Municipality, the information and personal data are always transferred to third parties (the company/organisation that runs the social media). For your own sake, Ludvika Municipality recommends you not to send sensitive information to the municipality through social media. This means that the municipality never answers questions through social media that concern individual matters in, for example, social services, childcare, etc.

Amendments and modifications to the privacy policy

This privacy policy may change in the future if, for example, changes or legislative changes take place. We therefore recommend that you regularly read our terms and conditions in order to keep up-to-date and read the latest version.

Responsibility within the municipality

Each administration or company is responsible for the practical work on how they handle personal data. For register extracts or assistance with other rights under the General Data Protection Regulation, you contact the respective administration or company directly. You can reach our administrations and companies through the municipality’s switchboard.

You can also visit the Swedish Authority for Privacy Protection,, for general information about your rights regarding personal data.

Contact us

Ludvika Municipality 0240-860 00


Data protection officer

Ludvika Municipality

771 82 LUDVIKA

0240-866 99

Ludvika kommun
0240-860 00

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